FAQ
Frequently asked questions about activity analytics, Gmail and Chat metrics, performance reviews, document alerts, and Google Workspace insights.
How can we leverage AI to gain actionable insights into our break patterns?
The 'Breaks during Work Indicator' includes an 'AI Insights' button. Clicking this button generates AI-powered analysis and recommendations based on the di…
Which activity labels are associated with the most external file sharing?
The widget's main table clearly displays activity labels as rows. You can easily identify which labels (e.g., 'Client Projects', 'Marketing') have the high…
What types of files are predominantly shared outside the organization?
The widget breaks down external sharing by file types, including Docs, Sheets, Presentations, PDFs, and Other files, displayed as columns in the table. By …
How has external sharing changed for specific file types or activity labels compared to the previous period?
Each cell in the widget's table not only shows the current count of externally shared files but also displays a percentage change compared to the previous …
Are there any departments or users exhibiting unusual external sharing patterns?
Yes, the widget allows you to filter data by 'Org Unit' (departments) and 'User'. By applying these filters and observing the counts and percentage changes…
What proactive measures or policies can be implemented based on current external sharing trends?
Based on the insights from this widget, you can implement several measures. For instance, if sensitive file types show high external sharing, consider stri…
How many documents have been shared with external parties over a specific period?
The 'Documents Shared Externally' widget directly answers this by displaying a comparative bar chart. You can select a specific period (e.g., Week, Month, …
Which organizational units or individual users are most actively sharing documents outside the company?
You can identify this information by utilizing the 'Org Unit' and 'User' filters within the 'Documents Shared Externally' widget. Select specific organizat…
Has the volume of external document sharing increased or decreased compared to the previous period?
Yes, the widget's bar chart is designed for direct comparison. Each bar pair shows the current period's sharing count alongside the count from the precedin…
Are there any unusual patterns or significant spikes in external sharing that require immediate attention?
Absolutely. The comparative bar chart allows for quick identification of significant spikes or unusual patterns. Anomalies become clear when comparing curr…
How does our external data sharing activity align with our current security and compliance policies?
The widget provides the visibility needed to answer this. By monitoring trends and specific sharing activities, you can assess whether current practices al…
Which Google Workspace apps are leveraging Gemini AI most frequently?
The widget's main table displays a list of Google Workspace apps, showing 'Invocations' and 'Time Spent' metrics for each. The apps are typically ranked, a…
