FAQ
Frequently asked questions about activity analytics, Gmail and Chat metrics, performance reviews, document alerts, and Google Workspace insights.
Are there any significant spikes or drops in external sharing that require attention?
Yes, the bar chart view of the 'Documents Shared Externally' widget is ideal for visualizing trends over time, making significant spikes or drops in extern…
What are the AI-powered insights and recommendations regarding external document sharing?
The 'AI Insights' feature in the 'Documents Shared Externally' widget provides intelligent analytical tips and recommendations based on the displayed data.…
Which activity labels are associated with the most external file sharing?
The 'Externally Shared Files by Type and Activity Label' widget displays activity labels as rows in its main table. Each row aggregates shared files by typ…
What types of documents (Docs, Sheets, PDFs, etc.) are being shared externally?
The widget categorizes externally shared documents into specific types: Docs (Google Docs), Sheets (Google Sheets), Presentations (Google Slides), PDF docu…
How has external sharing changed for specific activity labels or file types compared to the previous period?
The 'Externally Shared Files by Type and Activity Label' widget indicates changes in external sharing by displaying a percentage change compared to the pre…
Are there any unexpected spikes or drops in external sharing that require investigation?
Yes, the percentage change indicator and the 'AI Insights' feature are specifically designed to highlight such anomalies. Significant spikes or drops are f…
What AI-generated insights are available regarding external sharing patterns?
By clicking the 'AI Insights' button (a purple star icon) within the widget, users receive automated analysis of the displayed data. These insights include…
How often does this employee invoke Gemini features in each Workspace app?
The 'Number of invocations and Time spent with Gemini by App' widget clearly displays the total number of times an employee has invoked Gemini features wit…
Which Workspace applications are most frequently used with Gemini by this employee?
The table within the 'Number of invocations and Time spent with Gemini by App' widget presents a clear breakdown, listing each Google Workspace application…
How does the employee's Gemini usage compare to their past performance and their team's average?
The widget provides crucial comparative data to answer this. It explicitly shows the percentage change in both Gemini invocations and the time spent from t…
Is the employee spending more or less time interacting with Gemini features over time?
Yes, the 'Time Spent' columns within the widget are specifically designed to indicate this trend. Along with their associated percentage change from the pr…
Are there specific apps where AI assistance could be encouraged or further integrated for this employee?
Absolutely. By observing applications that exhibit lower Gemini invocation counts or less time spent compared to other apps or the team averages, managers …
